Website Privacy Policy

The 1st Midrand Scout Group (“we”, “our”, or “us”) is committed to protecting your privacy and ensuring that your personal information is handled in a safe and responsible manner. This Privacy Policy explains how we collect, use, store, and protect your information in compliance with the Protection of Personal Information Act, 4 of 2013 (“POPIA”).

1. Information We Collect

We may collect and process the following personal information when you interact with us:

Contact information such as name, email address, telephone number, and postal address.
Membership information for youth and adult members, including age, emergency contact details, medical information (where relevant for safety), and consent forms.
Event participation records including photographs and videos (with consent).
Website usage data such as IP address, browser type, and pages visited (via analytics tools).

2. How We Collect Your Information

We collect information directly from you when you:

Complete membership or consent forms.
Contact us via email, phone, or website forms.
Register or participate in our activities or events.
Visit our website (through cookies or analytics tracking).

3. Purpose of Processing

We process personal information for the following purposes:

To register and manage membership in accordance with Scouts South Africa requirements.
To plan, organise, and run scouting activities safely.
To communicate important information to members, parents, and volunteers.
To maintain records of participation for safety, insurance, and administrative purposes.
To comply with legal and regulatory obligations.

4. Sharing of Information

We will not sell, rent, or trade your personal information. We may share information with:

Scouts South Africa for membership administration.
Event partners where necessary for safety or activity participation.
Emergency services in case of accident or medical emergency.
Third-party service providers (e.g., secure email or website hosting) under strict confidentiality agreements.

5. Storage and Security

We take appropriate technical and organisational measures to safeguard personal information against loss, theft, or unauthorised access. Information is stored securely and only retained for as long as necessary for operational or legal purposes.

6. Your Rights

Under POPIA, you have the right to:

Access your personal information we hold.
Request correction or deletion of your information.
Withdraw consent for certain processing.
Lodge a complaint with the Information Regulator (www.justice.gov.za/inforeg).

7. Use of Cookies

Our website may use cookies or similar technologies to enhance user experience and track site usage. You can disable cookies in your browser settings, but some features may not function properly.

8. Photographs and Media

We may take photographs or videos during activities for record-keeping, promotion, and historical purposes. We will only use identifiable images where consent has been provided in accordance with Scouts South Africa policy.

9. Changes to This Policy

We may update this Privacy Policy from time to time. The latest version will always be available on our website.

Contact Us
If you have any questions about this policy or how your personal information is handled, please contact us: info@midrandscouts.co.za